A Case-Pack Checklist for Wholesale Orders Received by Email

The number 12 on a buyer’s order could mean twelve units or twelve cases. No calculation can fix that ambiguity after the wrong interpretation has been accepted. Use an explicit quantity unit on every incoming order.

Capture the catalogue version

Record SKU, description, unit price, units per case, minimum units and available quantity. Store the date of the catalogue snapshot. Confirm whether mixed designs can form a case or each design needs its own complete case. Treat unknown SKUs and duplicate lines as review items rather than guessing their meaning.

For a case size of six, an order for ten units has a remainder of four when divided by six. Twelve is the next whole-case quantity, but it is only a proposal. Reducing to six could be a different acceptable option if it still satisfies the product minimum and the buyer agrees. Never silently round a commercial order.

Distinguish checks from suggestions

A checker identifies invalid quantities or an order below the minimum. A suggestion also considers permitted changes, stock and the buyer’s ceiling. Keep those operations separate so users can see both the original problem and the assumptions behind the proposal.

B2Bridge describes a free order spreadsheet that already flags case multiples and order minimums. Start there if simple validation is enough. Its published description is an alternative, not evidence that a new paid tool is necessary.

The proposed CaseFloor feature is a constrained top-up comparison. Before adopting another tool, time the entire workflow, including preparing the SKU table. If data preparation costs more time than the correction saves, keep the spreadsheet.